Afterschool Answers

I would like to share a few tips with you on assigning students in your Afterschool program to teams.  It seems like having one team for each grade level would make life easier, but it does not.  It actually limits your options when it comes to accepting new students into your program to fill empty slots.  Take a look at the tables below.

Table 1: Assigning Students to Teams by Grade Level

Table 2: Assigning Students to Teams with Mixed Grade Levels

In Table 1, you only have room for one team of second graders – probably 20 students at the most.  What happens if your program suddenly becomes very popular with second graders?  In Table 2, you have room for about 30 second graders.  Mixing grade levels across teams also allows you to move students from one team to another if needed, and that can be a great relief if a conflict arises.

Here’s another tip:  schedule one or two extra students on every team.  If you are working from a grant – as so many Afterschool programs are – you probably need to meet a particular attendance requirement every day to get your maximum funding.  No matter how hard you try and how good you are at getting students to show up, someone will always be absent.  If you overbook your teams by one or two students each, you should hit your desired/required numbers every day. 

Camille Diaz Logistics, Scheduling Logistics, Scheduling, student teams